Re: Prepayment

[David Sentinella <..hidden..>]

Michael Richardson wrote:
>   How do you transfer the amount from the Client X (which is paid), to Client X contract work?  
>   Or are you saying "Client X contract work" is where you put your
> expenses for servicing that client?
>   
We don't transfer the paid amount at all - and have often said that we 
should - to make a real contract system - but we don't. The overall 
profit and loss works well, but per customer it doesn't. We do a 
separate contract report to do this.

The problem is this: the client doesn't want to see a invoice for work 
done or goods supplied under contract, but does want to know if it was 
value for money. All contract work is done against the contract 
"client". Work specifically excluded is billed against the actual client.

We do supply a summary report showing the hours spent and the goods 
supplied. The client will generally see that they are ahead - because 
contract clients get preferential treatment and more time is spent for 
them. We have a different labour rates for contract work and these are 
generally lower than ad hoc work, so, from the client's perspective, 
they're doing even better. From our perspective more contracts is better 
for continuity of work.

So the report looks like this:
Client   | Month Cost | Month Contract |  YTD Cost | YTD Contract | YTD 
Profit
We also calculate this parts and labour.

We have tried other ways - this seems to work reasonably.
Hope this is of value.
Cheers,
David Sentinella



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