Re: Duplicate invoice entry

Hi Bill,

On Wed, Jan 7, 2015 at 5:48 PM, bill Ott <..hidden..> wrote:

Hi, I am running version 1.30.3. I went to close out the year and
discovered I had a AP draft transaction awaiting approval (which blocked
the year end closure). I approved it, only to discover that the invoice
in question had been already processed and paid. My approval created a
second entry for the same invoice. I used a journal entry to back the
second entry out, making all of the accounts correct. with one minor
problem.

This is how I do it:

First, create a new transaction of the same type and with the same numbers, but negative. I usually enter the invoice number again, with the -VOID suffix. Then, when you're sure the invoice is correct, post it. Now, go to Cash Payments. Create a nil payment by selecting both the original invoice and the -VOID invoice no other ones) and click on Post. Preferably, the date of the payment is equal to the date of the invoice so there's no accounting effect on your balance.

Now, since you have created a GL transaction to achieve the same effect as the -VOID invoice, you should probably post a negative GL transaction as well.

When I look at the out standing AP, the errant payment is
listed. The good news is that it does not appear in the AP account in
the GL or the Balance sheet, so I am good to go for tax purposes.

The question is how do I remove the errant entry from the AP outstanding
report?

Does this approach work for you?

Bye,

Erik.

http://efficito.com -- Hosted accounting and ERP.

Robust and Flexible. No vendor lock-in.