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Re: Hanging APs?

For anyone who may have been interested in the outcome of this employee 
expense with hanging APs issue:

David Godfrey figured out, that the instructions at the URL below, are 
correct until the last paragraph.  There, it indicates that one should 
balance the employee expenses liability "checking" account, against the 
AP summary liability clearing account, by use of either "cash -> 
receipts", or "cash -> transfer".

I had used the transfer method, since I didn't understand the 
reasoning of the receipts method.

It seems that the original post from Jeff Roberts was incorrect, and that 
the proper method is "cash -> PAYMENTS", or "cash -> transfer".

Deleting and then re-running the transaction series, using cash -> 
payments as the final step to balance the accounts, solved the hanging AP 
problem, and left the accounts in the proper state.

Many thanks to David for taking the time to look at this.

I will respond with a recap of the whole process, to my original employee 
expenses question from December, so that it can exist in the archives.


On Sun, 24 Jan 2010, Luke wrote:

> Hello
> I am following the instructions here, including the clearing account and 
> check writing bit.
> http://www.mail-archive.com/..hidden../msg01451.html
> In it, Mr. Roberts suggests writing a check via cash -> payment, without 
> having an AP Transaction in the mix.
> I did that, and everything worked out fine as far as the books are 
> concerned, but as a result of my two checks without APs, the program has 
> helpfully created two AP transactions for me.
> They show up in cash -> payments for my vendor, and also show up in AP -> 
> Reports -> Outstanding.
> They have no line items, only a payment.
> I'd really rather not have these around looking unfinished as they do for 
> the future historians of my books; and in any event they and their future 
> incarnations are going to be cluttering up my AP screens.
> What can I do about this?
> Thanks
> Luke