Re: Invoice VOID Button; Would you like it?

[Bob Miller <..hidden..>]

All of my clients that use lsmb would like this feature.  When they
compare features of their other accounting programs that lsmb does not
have, this is always at the top of the list.

On Sun, 2010-01-24 at 10:11 +1100, david wrote:
> 
> David Godfrey wrote:
> > Currently if you make a mistake entering an invoice (Vendor or Client) 
> > and post the invoice before you realise,
> > you have to manually find and edit the invoice, changing all QTY's to 
> > negative numbers, and any payment to a negative, edit the Invoice Number 
> > to show that it has been voided, and possibly add a comment to the notes 
> > field.
> > Then you can save the invoice as new.
> > At this point there may be nothing else to do (customer changed their 
> > mind before leaving store),
> > or you may have to reedit the original invoice, make corrections then 
> > once again Post as New.
> > 
> > I propose a two part solution to this.
> > 
> >     First, add a RED "VOID" button to the Document. (if it is being edited)
> >       this would
> >         1. negate all QTY's and Payments,
> >         2. add VOID to the invoice number
> >         3. add a note "Voided by $username on $date at $time"
> >         4. Post the Invoice as NEW
> > 
> >     Second, if it can be done without major modification to the code,
> >       add a RED "VOID and Raise" button to the Document. (if it is being
> >     edited)
> >         1. negate all QTY's and Payments,
> >         2. add VOID to the invoice number
> >         3. add a note "Voided by $username on $date at $time"
> >         4. Post the Invoice as NEW
> >         5. Reopen the Original Invoice for editing.
> > 
> 
> FWIW - I second the motion. I've run into this scenario often enough to make it 
> painful. To make matters worse, it's easy to make an error when manually 
> correcting so that you end up with transactions that correct the incorrect 
> corrections! A simple "VOID" button would a-void this problem without breaking 
> accounting rules.
> 
> 
> 
> 
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Bob Miller
334-7117/633-3760
http://computerisms.ca
..hidden..
Network, Internet, Server,
and Open Source Solutions