Re: Entering purchase orders

["Chris Travers" <..hidden..>]

On 3/9/07, Matt Jackson <..hidden..> wrote:
> I am using Ledger-SMB at the moment to do my last-year inventory, with an
> eye towards both generating a FIFO COGS report and also for going forward
> and making my accounting life easier.
>
> With this in mind, I am trying to enter some previous purchases my company
> has made from suppliers.
>
> I noticed these headings:
> Item Number Description Qty Recd Unit OH Price % Extended
>
>
> Does "Item" mean 1, 2, 3, 4, etc. on the purchase order?

It is used to order the numbers.  If you swap 2 and 3, they will
reorder themselves.

> Is Number the item number I enter in the "Add Parts" section?

That is the partnumber, that is correct.

> Does Qty = quantity ordered?
Yep

> How do I use Recd? Once I have "received" the items, to verify they were
> received?

If numbers are entered on any of these boxes, when you go to create an
invoice, only those parts/quantities will be moved over to the
invoice.  The purchase order will be closed and a  new one will be
opened with the remaining quantities.

> What is Unit?
For example:  piece, lb, unit, 100 (if selling per 100), hr, day,
month, whatever.

> What is OH?
On hand.  Displays the on-hand inventory.

> What are the Price, % and Extended fields for?
price is the purchase price per unit
% is the percent discount
extended is the total price factoring in the discount.


HTH,
Chris

> Best,
> Matt
>
>
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