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SF.net SVN: ledger-smb: [1049] branches/1.2
- Subject: SF.net SVN: ledger-smb: [1049] branches/1.2
- From: ..hidden..
- Date: Mon, 09 Apr 2007 14:40:35 -0700
Revision: 1049
http://svn.sourceforge.net/ledger-smb/?rev=1049&view=rev
Author: einhverfr
Date: 2007-04-09 14:40:35 -0700 (Mon, 09 Apr 2007)
Log Message:
-----------
Updated changelog for 1.2.1
Modified Paths:
--------------
branches/1.2/Changelog
branches/1.2/LedgerSMB/Form.pm
branches/1.2/doc/html_manual/LedgerSMB-manual.html
branches/1.2/doc/html_manual/LedgerSMB-manual2.html
branches/1.2/doc/html_manual/LedgerSMB-manual3.html
branches/1.2/doc/html_manual/LedgerSMB-manual4.html
branches/1.2/doc/manual/LedgerSMB-manual.aux
branches/1.2/doc/manual/LedgerSMB-manual.log
branches/1.2/doc/manual/LedgerSMB-manual.tex
branches/1.2/templates/demo/letterhead.tex
Modified: branches/1.2/Changelog
===================================================================
--- branches/1.2/Changelog 2007-04-09 21:28:24 UTC (rev 1048)
+++ branches/1.2/Changelog 2007-04-09 21:40:35 UTC (rev 1049)
@@ -1,6 +1,11 @@
Changelog for LedgerSMB 1.2.1
* Modifed AM.pm to correctly use globals from ledgersmb.conf (Joshua Drake)
* Simplified backup functions in AM.pm (Joshua Drake)
+* Corrected serious sales tax posting bug (Chris Travers)
+* Corrected two sales tax display bugs (Chris Travers)
+* Corrected configure_apache.sh not rewriting WORKING_DIR (Chris Travers)
+* Corrected documentation about tax entry (Chris Travers)
+* Corrected logos not printing on PDF/PS invoices (Chris Travers)
Changelog for LedgerSMB 1.2.0
Modified: branches/1.2/LedgerSMB/Form.pm
===================================================================
--- branches/1.2/LedgerSMB/Form.pm 2007-04-09 21:28:24 UTC (rev 1048)
+++ branches/1.2/LedgerSMB/Form.pm 2007-04-09 21:40:35 UTC (rev 1049)
@@ -638,6 +638,7 @@
my $tmpfile = $self->{IN};
$tmpfile =~ s/\./_$self->{fileid}./ if $self->{fileid};
$self->{tmpfile} = "${LedgerSMB::Sysconfig::tempdir}/${fileid}_${tmpfile}";
+
my $temphash;
if ($self->{format} =~ /(postscript|pdf)/ || $self->{media} eq 'email') {
Modified: branches/1.2/doc/html_manual/LedgerSMB-manual.html
===================================================================
--- branches/1.2/doc/html_manual/LedgerSMB-manual.html 2007-04-09 21:28:24 UTC (rev 1048)
+++ branches/1.2/doc/html_manual/LedgerSMB-manual.html 2007-04-09 21:40:35 UTC (rev 1049)
@@ -10,7 +10,7 @@
<meta name="originator" content="TeX4ht (http://www.cse.ohio-state.edu/~gurari/TeX4ht/mn.html)" />
<!-- xhtml -->
<meta name="src" content="LedgerSMB-manual.tex" />
-<meta name="date" content="2007-03-26 00:09:00" />
+<meta name="date" content="2007-04-09 13:59:00" />
<link rel="stylesheet" type="text/css" href="LedgerSMB-manual.css" />
</head><body
>
@@ -25,7 +25,7 @@
class="pplr8t-x-x-120">The LedgerSMB Core Team</span></div>
<br />
<div class="date" ><span
-class="pplr8t-x-x-120">March 26, 2007</span></div>
+class="pplr8t-x-x-120">April 9, 2007</span></div>
</div>Copyright <span
class="cmsy-10">©</span>2006 The LedgerSMB Core Team. Permission is granted to copy, distribute and/or modify this
document under the terms of the GNU Free Documentation License, Version 1.2 or any later version
@@ -1044,41 +1044,40 @@
<!--l. 487--><p class="noindent">Sales Tax is collected on behalf of a state or national government by the individual store. Thus a sales tax
account is a liability– it represents money owed by the business to the government.
</p><!--l. 491--><p class="indent"> To add a sales tax account, create an account in the Chart of Accounts as a liability account, check all of
-the "tax" checkboxes, and answer the following question as "yes:"
-</p><!--l. 495--><p class="indent"> "Include this account on the customer/vendor forms to flag customer/vendor as taxable?"
-</p><!--l. 498--><p class="indent"> Once this account is created, one can set the tax amount.
-</p><!--l. 501--><p class="noindent">
+the "tax" checkboxes.
+</p><!--l. 494--><p class="indent"> Once this account is created, one can set the tax amount.
+</p><!--l. 497--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">4.1.2 </span> <a
id="x1-300004.1.2"></a>Setting a Sales Tax Amount</h5>
-<!--l. 503--><p class="noindent">Go to System->Defaults and the tax account will be listed near the bottom of the page. The rate can be set
+<!--l. 499--><p class="noindent">Go to System->Defaults and the tax account will be listed near the bottom of the page. The rate can be set
there.
-</p><!--l. 507--><p class="noindent">
+</p><!--l. 503--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">4.1.3 </span> <a
id="x1-310004.1.3"></a>Default Account Setup</h5>
-<!--l. 509--><p class="noindent">These accounts are the default accounts for part creation and foreign exchange tracking.
-</p><!--l. 513--><p class="noindent">
+<!--l. 505--><p class="noindent">These accounts are the default accounts for part creation and foreign exchange tracking.
+</p><!--l. 509--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">4.1.4 </span> <a
id="x1-320004.1.4"></a>Currency Setup</h5>
-<!--l. 515--><p class="noindent">The US accounts list this as USD:CAD:EUR. One can add other currencies in here, such as IDR (Indonesian
+<!--l. 511--><p class="noindent">The US accounts list this as USD:CAD:EUR. One can add other currencies in here, such as IDR (Indonesian
Rupiah), etc. Currencies are separated by colons.
-</p><!--l. 520--><p class="noindent">
+</p><!--l. 516--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">4.1.5 </span> <a
id="x1-330004.1.5"></a>Sequence Settings</h5>
-<!--l. 522--><p class="noindent">These sequences are used to generate user identifiers for quotations, invoices, and the like. If an identifier is
+<!--l. 518--><p class="noindent">These sequences are used to generate user identifiers for quotations, invoices, and the like. If an identifier is
not added, the next number will be used.
-</p><!--l. 526--><p class="indent"> A common application is to set invoices, etc. to start at 1000 in order to hide the number of issued invoices
+</p><!--l. 522--><p class="indent"> A common application is to set invoices, etc. to start at 1000 in order to hide the number of issued invoices
from a customer.
-</p><!--l. 529--><p class="indent"> Leading zeros are preserved. Other special values which can be embedded using <span
+</p><!--l. 525--><p class="indent"> Leading zeros are preserved. Other special values which can be embedded using <span
class="cmmi-10"><</span>?lsmb ?<span
class="cmmi-10">> </span>tags
include:
-</p><!--l. 532--><p class="indent">
+</p><!--l. 528--><p class="indent">
</p><dl class="description"><dt class="description">
<span
class="pplb8t-">DATE</span> </dt><dd
@@ -1112,26 +1111,26 @@
<span
class="pplb8t-">PHONE</span> </dt><dd
class="description">expands to the telephoen number for customers and vendors.</dd></dl>
-<!--l. 546--><p class="noindent">
+<!--l. 542--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">4.2 </span> <a
id="x1-340004.2"></a>Audit Control</h4>
-<!--l. 548--><p class="noindent">Auditability is a core concern of the architects of any accounting system. Such ensures that any modification
+<!--l. 544--><p class="noindent">Auditability is a core concern of the architects of any accounting system. Such ensures that any modification
to the accounting information leaves a trail which can be followed to determine the nature of the change.
Audits can help ensure that the data in the accounting system is meaningful and accurate, and that no foul
play (such as embezzlement) is occurring.
-</p><!--l. 556--><p class="noindent">
+</p><!--l. 552--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">4.2.1 </span> <a
id="x1-350004.2.1"></a>Explaining transaction reversal</h5>
-<!--l. 558--><p class="noindent">In paper accounting systems, it was necessary to have a means to authoritatively track corrections of
+<!--l. 554--><p class="noindent">In paper accounting systems, it was necessary to have a means to authoritatively track corrections of
mistakes. The means by which this was done was known as "transaction reversal."
-</p><!--l. 562--><p class="indent"> When a mistake would be made, one would then reverse the transaction and then enter it in correctly. For
+</p><!--l. 558--><p class="indent"> When a mistake would be made, one would then reverse the transaction and then enter it in correctly. For
example, let us say that an office was renting space for $300 per month. Let us say that they inadvertently
entered it in as a $200 expense.
-</p><!--l. 567--><p class="indent"> The original transaction would be:
+</p><!--l. 563--><p class="indent"> The original transaction would be:
</p>
<div class="tabular"><table class="tabular"
cellspacing="0" cellpadding="0" rules="groups"
@@ -1158,7 +1157,7 @@
style="vertical-align:baseline;" id="TBL-2-4-"><td style="white-space:nowrap; text-align:left;" id="TBL-2-4-1"
class="td11"> </td> </tr></table>
</div>
-<!--l. 582--><p class="indent"> The reversal would be:
+<!--l. 578--><p class="indent"> The reversal would be:
</p>
<div class="tabular"><table class="tabular"
cellspacing="0" cellpadding="0" rules="groups"
@@ -1185,112 +1184,112 @@
style="vertical-align:baseline;" id="TBL-3-4-"><td style="white-space:nowrap; text-align:left;" id="TBL-3-4-1"
class="td11"> </td> </tr></table>
</div>
-<!--l. 597--><p class="indent"> This would be followed by re-entering the rent data with the correct numbers. This was meant to ensure
+<!--l. 593--><p class="indent"> This would be followed by re-entering the rent data with the correct numbers. This was meant to ensure
that one did not erase data from the accounting books (and as such that erasing data would be a sign of foul
play).
-</p><!--l. 602--><p class="indent"> Ledger-SMB has a capability to require such reversals if the business deems this to be necessary. When
+</p><!--l. 598--><p class="indent"> Ledger-SMB has a capability to require such reversals if the business deems this to be necessary. When
this option is enabled, existing transactions cannot be modified and one will need to post reversing
transactions to void existing transactions before posting corrected ones.
-</p><!--l. 608--><p class="indent"> Most accountants prefer this means to other audit trails because it is well proven and understood by
+</p><!--l. 604--><p class="indent"> Most accountants prefer this means to other audit trails because it is well proven and understood by
them.
-</p><!--l. 612--><p class="noindent">
+</p><!--l. 608--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">4.2.2 </span> <a
id="x1-360004.2.2"></a>Close books option</h5>
-<!--l. 614--><p class="noindent">You cannot alter a transaction that was entered before the closing date.
-</p><!--l. 617--><p class="noindent">
+<!--l. 610--><p class="noindent">You cannot alter a transaction that was entered before the closing date.
+</p><!--l. 613--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">4.2.3 </span> <a
id="x1-370004.2.3"></a>Audit Trails</h5>
-<!--l. 619--><p class="noindent">This option stores additional information in the database to help auditors trace individual transactions. The
+<!--l. 615--><p class="noindent">This option stores additional information in the database to help auditors trace individual transactions. The
information stored, however, is limited and it is intended to be supplemental to other auditing
facilities.
-</p><!--l. 624--><p class="indent"> The information added includes which table stored the record, which employee entered the
+</p><!--l. 620--><p class="indent"> The information added includes which table stored the record, which employee entered the
information, which form was used, and what the action was. No direct financial information is
included.
-</p><!--l. 629--><p class="noindent">
+</p><!--l. 625--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">4.3 </span> <a
id="x1-380004.3"></a>Departments</h4>
-<!--l. 631--><p class="noindent">Departments are logical divisions of a business. They allow for budgets to be prepared for the individual
+<!--l. 627--><p class="noindent">Departments are logical divisions of a business. They allow for budgets to be prepared for the individual
department as well as the business as a whole. This allows larger businesses to use Ledger-SMB to meet their
needs.
-</p><!--l. 637--><p class="noindent">
+</p><!--l. 633--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">4.3.1 </span> <a
id="x1-390004.3.1"></a>Cost v Profit Centers.</h5>
-<!--l. 639--><p class="noindent">In general business units are divided into cost and profit centers. Cost centers are generally regarded as
+<!--l. 635--><p class="noindent">In general business units are divided into cost and profit centers. Cost centers are generally regarded as
business units where the business expects to lose money and profit centers are where they expect to gain
money. For example, the legal department in most companies is a cost center.
-</p><!--l. 645--><p class="indent"> One of the serious misunderstandings people run up against is that Ledger-SMB tends to more narrowly
+</p><!--l. 641--><p class="indent"> One of the serious misunderstandings people run up against is that Ledger-SMB tends to more narrowly
define cost and profit centers than most businesses do. In Ledger-SMB a cost center is any department of the
business that does not issue AR transactions. Although many businesses may have cost centers (like
technical support) where customer fees may subsidize the cost of providing the service, in Ledger-SMB, these
are profit centers.
-</p><!--l. 653--><p class="indent"> Ledger-SMB will not allow cost centers to be associated with AR transactions. So if you want this
+</p><!--l. 649--><p class="indent"> Ledger-SMB will not allow cost centers to be associated with AR transactions. So if you want this
functionality, you must create the department as a profit center.
-</p><!--l. 658--><p class="noindent">
+</p><!--l. 654--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">4.4 </span> <a
id="x1-400004.4"></a>Warehouses</h4>
-<!--l. 660--><p class="noindent">Ledger-SMB has the ability to track inventory by warehouse. Inventory items can be moved between
+<!--l. 656--><p class="noindent">Ledger-SMB has the ability to track inventory by warehouse. Inventory items can be moved between
warehouses, and shipped from any warehouse where the item is in stock. We will explore this concept more
later.
-</p><!--l. 665--><p class="noindent">
+</p><!--l. 661--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">4.5 </span> <a
id="x1-410004.5"></a>Languages</h4>
-<!--l. 667--><p class="noindent">Languages allow for goods and services to be translated so that one can maintain offices in different
+<!--l. 663--><p class="noindent">Languages allow for goods and services to be translated so that one can maintain offices in different
countries and allow for different goods and service descriptions to be translated to different languages for
localization purposes.
-</p><!--l. 673--><p class="noindent">
+</p><!--l. 669--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">4.6 </span> <a
id="x1-420004.6"></a>Types of Businesses</h4>
-<!--l. 675--><p class="noindent">One can create types of businesses and then give them discounts across the board. For example, one might
+<!--l. 671--><p class="noindent">One can create types of businesses and then give them discounts across the board. For example, one might
give a firm that uses one’s services as a subcontractor a 10% discount or more.
-</p><!--l. 680--><p class="noindent">
+</p><!--l. 676--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">4.7 </span> <a
id="x1-430004.7"></a>Misc.</h4>
-<!--l. 683--><p class="noindent">
+<!--l. 679--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">4.7.1 </span> <a
id="x1-440004.7.1"></a>GIFI</h5>
-<!--l. 685--><p class="noindent">GIFI is a requirement for Canadian customers. This feature allows one to link accounts with
+<!--l. 681--><p class="noindent">GIFI is a requirement for Canadian customers. This feature allows one to link accounts with
Canadian tax codes to simplify the reporting process. Some European countries now use a similar
system.
-</p><!--l. 689--><p class="indent"> People that don’t otherwise have a use for GIFI can use it to create reports which agregate accounts
+</p><!--l. 685--><p class="indent"> People that don’t otherwise have a use for GIFI can use it to create reports which agregate accounts
together.
-</p><!--l. 692--><p class="noindent">
+</p><!--l. 688--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">4.7.2 </span> <a
id="x1-450004.7.2"></a>SIC</h5>
-<!--l. 694--><p class="noindent">Standard Industrial Classification is a way of tracking the type of business that a vendor or customer is in.
+<!--l. 690--><p class="noindent">Standard Industrial Classification is a way of tracking the type of business that a vendor or customer is in.
For example, an accountant would have an SIC of 8721 while a graphic design firm would have an SIC of
7336. The classification is hierarchical so one could use this field for custom reporting and marketing
purposes.
-</p><!--l. 701--><p class="noindent">
+</p><!--l. 697--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">4.7.3 </span> <a
id="x1-460004.7.3"></a>Overview of Template Editing</h5>
-<!--l. 703--><p class="noindent">The templates for invoices, orders, and the like can be edited from within Ledger-SMB. The submenus within
+<!--l. 699--><p class="noindent">The templates for invoices, orders, and the like can be edited from within Ledger-SMB. The submenus within
the System submenu such as HTML Templates, Text Templates and <span class="LATEX">L<span class="A">A</span><span class="TEX">T<span
class="E">E</span>X</span></span> templates provide access to this
functionality.
-</p><!--l. 709--><p class="noindent">
+</p><!--l. 705--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">4.7.4 </span> <a
id="x1-470004.7.4"></a>Year-end</h5>
-<!--l. 711--><p class="noindent">Although the Year-end functionality in Ledger-SMB is very useful, it does not entirely make the process
+<!--l. 707--><p class="noindent">Although the Year-end functionality in Ledger-SMB is very useful, it does not entirely make the process
simple and painless. One must still manually enter adjustments prior to closing the books. The extent to
which these adjustments are necessary for any given business is a matter best discussed with an
accountant.
-</p><!--l. 717--><p class="indent"> The standard way books are normally closed at the end of the year is by moving all
+</p><!--l. 713--><p class="indent"> The standard way books are normally closed at the end of the year is by moving all
adjusted<span class="footnote-mark"><a
href="LedgerSMB-manual2.html#fn1x0"><sup class="textsuperscript">1</sup></a></span><a
id="x1-47001f1"></a>
@@ -1299,18 +1298,18 @@
reasoning behind this process is that one wants a permanent record of the amount invested in a business, but
any dividends ought not to count against their recipients when new investors are brought on
board.
-</p><!--l. 729--><p class="indent"> Ledger-SMB automatically moves all income and expense into the specified year-end/retained earnings
+</p><!--l. 725--><p class="indent"> Ledger-SMB automatically moves all income and expense into the specified year-end/retained earnings
account. It does not move the drawing account, and this must be done manually, nor does it automate the
process of making adjustments.
-</p><!--l. 734--><p class="indent"> Contrary to its name, this function can close the books at any time, though this would likely be of limited
+</p><!--l. 730--><p class="indent"> Contrary to its name, this function can close the books at any time, though this would likely be of limited
use.
</p>
<h4 class="subsectionHead"><span class="titlemark">4.8 </span> <a
id="x1-480004.8"></a>Options in the ledger-smb.conf</h4>
-<!--l. 740--><p class="noindent">The ledger-smb.conf configures the software by assigning site-wide variables. Most of these should be left
+<!--l. 736--><p class="noindent">The ledger-smb.conf configures the software by assigning site-wide variables. Most of these should be left
alone unless one knows what one is doing. However, on some systems some options might need to be
changed, so all options are presented here for reference:
-</p><!--l. 745--><p class="indent">
+</p><!--l. 741--><p class="indent">
</p><dl class="description"><dt class="description">
<span
class="pplb8t-">templates</span> </dt><dd
@@ -1348,17 +1347,17 @@
<br class="newline" />Color = lpr -PEpson
<br class="newline" />However, this can use any program that can accept print documents (in Postscript) from
standard input, so there are many more possibilities.</dd></dl>
-<!--l. 765--><p class="noindent">
+<!--l. 761--><p class="noindent">
</p>
<h3 class="sectionHead"><span class="titlemark">5 </span> <a
id="x1-490005"></a>Goods and Services</h3>
-<!--l. 767--><p class="noindent">The Goods and Services module will focus on the definition of goods and services and the related accounting
+<!--l. 763--><p class="noindent">The Goods and Services module will focus on the definition of goods and services and the related accounting
concepts.
-</p><!--l. 771--><p class="noindent">
+</p><!--l. 767--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">5.1 </span> <a
id="x1-500005.1"></a>Basic Terms</h4>
-<!--l. 773--><p class="noindent">
+<!--l. 769--><p class="noindent">
</p><dl class="description"><dt class="description">
<span
class="pplb8t-">COGS</span> </dt><dd
@@ -1382,82 +1381,82 @@
class="description">Price is the price at which the item is sold.</dd></dl>
-<!--l. 784--><p class="noindent">
+<!--l. 780--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">5.2 </span> <a
id="x1-510005.2"></a>The Price Matrix</h4>
-<!--l. 786--><p class="noindent">It is possible to set different prices for different groups of customers, or for different customers individually.
+<!--l. 782--><p class="noindent">It is possible to set different prices for different groups of customers, or for different customers individually.
Similarly, one can track different prices from different vendors along with the required lead time for an
order.
-</p><!--l. 792--><p class="noindent">
+</p><!--l. 788--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">5.3 </span> <a
id="x1-520005.3"></a>Pricegroups</h4>
-<!--l. 794--><p class="noindent">Pricegroups are used to help determine the discount a given customer may have.
-</p><!--l. 798--><p class="noindent">
+<!--l. 790--><p class="noindent">Pricegroups are used to help determine the discount a given customer may have.
+</p><!--l. 794--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">5.4 </span> <a
id="x1-530005.4"></a>Groups</h4>
-<!--l. 800--><p class="noindent">Groups represent a way of categorizing POS items for a touchscreen environment. It is not fully functional
+<!--l. 796--><p class="noindent">Groups represent a way of categorizing POS items for a touchscreen environment. It is not fully functional
yet, but is sufficient that with some stylesheet changes, it could be made to work.
-</p><!--l. 805--><p class="noindent">
+</p><!--l. 801--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">5.5 </span> <a
id="x1-540005.5"></a>Labor/Overhead</h4>
-<!--l. 807--><p class="noindent">Labor/overhead is usually used for tracking manufacturing expenses. It is not directly billed to a customer. It
+<!--l. 803--><p class="noindent">Labor/overhead is usually used for tracking manufacturing expenses. It is not directly billed to a customer. It
is associated with an expense/Cost of Goods Sold (COGS) account.
-</p><!--l. 812--><p class="noindent">
+</p><!--l. 808--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">5.6 </span> <a
id="x1-550005.6"></a>Services</h4>
-<!--l. 814--><p class="noindent">Services include any labor that is billed directly to the customer. It is associated with an expense/COGS
+<!--l. 810--><p class="noindent">Services include any labor that is billed directly to the customer. It is associated with an expense/COGS
account and an income account. Services can be associated with sales tax.
-</p><!--l. 819--><p class="noindent">
+</p><!--l. 815--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">5.6.1 </span> <a
id="x1-560005.6.1"></a>Shipping and Handling as a Service</h5>
-<!--l. 821--><p class="noindent">One approach to dealing with shipping and handling is to add it as a service. Create a service called
+<!--l. 817--><p class="noindent">One approach to dealing with shipping and handling is to add it as a service. Create a service called
“Shipping and Handling”, with a sell price $1 per unit, and a 0% markup. Bill it as $1 per unit. This allows
one to add the exact amount of shipping and handling as necessary.
-</p><!--l. 828--><p class="noindent">
+</p><!--l. 824--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">5.7 </span> <a
id="x1-570005.7"></a>Parts</h4>
-<!--l. 830--><p class="noindent">A part is any single item you might purchase and either might resell or use in manufacturing an assembly. It
+<!--l. 826--><p class="noindent">A part is any single item you might purchase and either might resell or use in manufacturing an assembly. It
is linked to an expense/COGS account, an income account, and an inventory account. Parts can be associated
with sales tax.
-</p><!--l. 836--><p class="noindent">
+</p><!--l. 832--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">5.8 </span> <a
id="x1-580005.8"></a>Assemblies and Manufacturing</h4>
-<!--l. 838--><p class="noindent">Manufacturers order parts but they sell the products of their efforts. Ledger-SMB supports manufacturing
+<!--l. 834--><p class="noindent">Manufacturers order parts but they sell the products of their efforts. Ledger-SMB supports manufacturing
using the concept of assemblies. An assembly is any product which is manufactured on site. It consists of a
selection of parts, services, and/or labor and overhead. Assemblies are treated as parts in most other
regards.
-</p><!--l. 844--><p class="indent"> However, one cannot order assemblies from vendors. One must instead order the components and stock
+</p><!--l. 840--><p class="indent"> However, one cannot order assemblies from vendors. One must instead order the components and stock
them once they are manufactured.
-</p><!--l. 848--><p class="noindent">
+</p><!--l. 844--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">5.8.1 </span> <a
id="x1-590005.8.1"></a>Stocking Assemblies</h5>
-<!--l. 850--><p class="noindent">One stocks assemblies in the Stock Assembly entry on the Goods and Services submenu. When an assembly
+<!--l. 846--><p class="noindent">One stocks assemblies in the Stock Assembly entry on the Goods and Services submenu. When an assembly
is stocked the inventory is adjusted properly.
-</p><!--l. 854--><p class="indent"> The Check Inventory option will cause Ledger-SMB to refuse to stock an assembly if the inventory
+</p><!--l. 850--><p class="indent"> The Check Inventory option will cause Ledger-SMB to refuse to stock an assembly if the inventory
required to produce the assembly would drop the part below the reorder point.
-</p><!--l. 859--><p class="noindent">
+</p><!--l. 855--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">5.9 </span> <a
id="x1-600005.9"></a>Reporting</h4>
-<!--l. 862--><p class="noindent">
+<!--l. 858--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">5.9.1 </span> <a
id="x1-610005.9.1"></a>All Items and Parts Reports</h5>
-<!--l. 864--><p class="noindent">The All Items report provides a unified view of assemblies, parts, services, and labor for the company, while
+<!--l. 860--><p class="noindent">The All Items report provides a unified view of assemblies, parts, services, and labor for the company, while
the Parts report confines it to parts.
-</p><!--l. 867--><p class="indent"> Types of reports are:
-</p><!--l. 869--><p class="indent">
+</p><!--l. 863--><p class="indent"> Types of reports are:
+</p><!--l. 865--><p class="indent">
</p><dl class="description"><dt class="description">
<span
class="pplb8t-">Active</span> </dt><dd
@@ -1478,77 +1477,77 @@
<span
class="pplb8t-">Orphaned</span> </dt><dd
class="description">Lists all items which have never had a transaction associated with them.</dd></dl>
-<!--l. 877--><p class="noindent">One can also list these goods by invoice, order, or quotation.
-</p><!--l. 879--><p class="indent"> For best results, it is a good idea to enter some AR and AP data before running these reports.
+<!--l. 873--><p class="noindent">One can also list these goods by invoice, order, or quotation.
+</p><!--l. 875--><p class="indent"> For best results, it is a good idea to enter some AR and AP data before running these reports.
-</p><!--l. 883--><p class="noindent">
+</p><!--l. 879--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">5.9.2 </span> <a
id="x1-620005.9.2"></a>Requirements</h5>
-<!--l. 885--><p class="noindent">This report is designed to assist managers determine the quantities of goods to order and/or stock. It
+<!--l. 881--><p class="noindent">This report is designed to assist managers determine the quantities of goods to order and/or stock. It
compares the quantity on hand with the activity in a given time frame and provides a list of goods which
need to be ordered and the relevant quantity.
-</p><!--l. 891--><p class="noindent">
+</p><!--l. 887--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">5.9.3 </span> <a
id="x1-630005.9.3"></a>Services and Labor</h5>
-<!--l. 893--><p class="noindent">This is similar to the Parts and All Items menu but only supports Active, Obsolete, and Orphaned
+<!--l. 889--><p class="noindent">This is similar to the Parts and All Items menu but only supports Active, Obsolete, and Orphaned
reports.
-</p><!--l. 897--><p class="noindent">
+</p><!--l. 893--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">5.9.4 </span> <a
id="x1-640005.9.4"></a>Assemblies</h5>
-<!--l. 899--><p class="noindent">This is similar to the Parts and All Items reports but it also provides an ability to list individual items in the
+<!--l. 895--><p class="noindent">This is similar to the Parts and All Items reports but it also provides an ability to list individual items in the
assemblies as well.
-</p><!--l. 902--><p class="indent"> AP Invoices, Purchase Orders, and RFQ’s are not available on this report.
-</p><!--l. 906--><p class="noindent">
+</p><!--l. 898--><p class="indent"> AP Invoices, Purchase Orders, and RFQ’s are not available on this report.
+</p><!--l. 902--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">5.9.5 </span> <a
id="x1-650005.9.5"></a>Groups and Pricegroups</h5>
-<!--l. 908--><p class="noindent">These reports provide a simple interface for locating groups and pricegroups. The report types are similar to
+<!--l. 904--><p class="noindent">These reports provide a simple interface for locating groups and pricegroups. The report types are similar to
what they are for services.
-</p><!--l. 912--><p class="noindent">
+</p><!--l. 908--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">5.10 </span> <a
id="x1-660005.10"></a>Translations</h4>
-<!--l. 914--><p class="noindent">One can add translations so that they show up in the customer’s native language in the issued
+<!--l. 910--><p class="noindent">One can add translations so that they show up in the customer’s native language in the issued
invoice.
-</p><!--l. 917--><p class="indent"> To issue translations, one must have languages defined. One can then add translations to descriptions and
+</p><!--l. 913--><p class="indent"> To issue translations, one must have languages defined. One can then add translations to descriptions and
part groups.
-</p><!--l. 921--><p class="noindent">
+</p><!--l. 917--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">5.11 </span> <a
id="x1-670005.11"></a>How Cost of Goods Sold is tracked</h4>
-<!--l. 923--><p class="noindent">Cost of Goods Sold is tracked on a First-In, First-out (FIFO) basis. When a part is purchased, its cost is
+<!--l. 919--><p class="noindent">Cost of Goods Sold is tracked on a First-In, First-out (FIFO) basis. When a part is purchased, its cost is
recorded in the database. The cost of the item is then added to the inventory asset account. When the good is
sold, the cost of the item is moved to the cost of goods sold account.
-</p><!--l. 929--><p class="indent"> This means that one must actually provide invoices for all goods entered at their actual cost. If one enters
+</p><!--l. 925--><p class="indent"> This means that one must actually provide invoices for all goods entered at their actual cost. If one enters
in $0 for the cost, the cost of goods sold will also be $0 when the item is sold. We will cover this entire process
in more depth after we cover the AP and AR units below.
-</p><!--l. 936--><p class="noindent">
+</p><!--l. 932--><p class="noindent">
</p>
<h3 class="sectionHead"><span class="titlemark">6 </span> <a
id="x1-680006"></a>AP</h3>
-<!--l. 939--><p class="noindent">
+<!--l. 935--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">6.1 </span> <a
id="x1-690006.1"></a>Basic AP Concepts</h4>
-<!--l. 941--><p class="noindent">The Accounts Payable module tracks all financial commitments that the company makes to other businesses.
+<!--l. 937--><p class="noindent">The Accounts Payable module tracks all financial commitments that the company makes to other businesses.
This includes rent, utilities, etc. as well as orders of goods and services.
-</p><!--l. 946--><p class="noindent">
+</p><!--l. 942--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">6.2 </span> <a
id="x1-700006.2"></a>Vendors</h4>
-<!--l. 948--><p class="noindent">A vendor is any business that the company agrees to pay money to.
-</p><!--l. 950--><p class="indent"> One can enter vendor information under AP->Vendors->Add Vendor. The vendor list can be searched
+<!--l. 944--><p class="noindent">A vendor is any business that the company agrees to pay money to.
+</p><!--l. 946--><p class="indent"> One can enter vendor information under AP->Vendors->Add Vendor. The vendor list can be searched
under AP->Vendors->Reports->Search.
-</p><!--l. 954--><p class="indent"> Enter start and end-dates for each vendor. This will make searches and drop-down boxes faster when
+</p><!--l. 950--><p class="indent"> Enter start and end-dates for each vendor. This will make searches and drop-down boxes faster when
some vendors are no longer actively supporting your company.
-</p><!--l. 958--><p class="indent"> A few fields that need explanation are:
-</p><!--l. 960--><p class="indent">
+</p><!--l. 954--><p class="indent"> A few fields that need explanation are:
+</p><!--l. 956--><p class="indent">
</p><dl class="description"><dt class="description">
<span
class="pplb8t-">BIC</span> </dt><dd
@@ -1567,120 +1566,120 @@
<span
class="pplb8t-">Vendor</span> </dt><dd
class="description">Number is automatically generated.</dd></dl>
-<!--l. 970--><p class="noindent">
+<!--l. 966--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">6.3 </span> <a
id="x1-710006.3"></a>AP Transactions</h4>
-<!--l. 972--><p class="noindent">AP Transactions are generally used for items other than goods and services. Utilities, rent, travel expenses,
+<!--l. 968--><p class="noindent">AP Transactions are generally used for items other than goods and services. Utilities, rent, travel expenses,
etc. could be entered in as an AP transaction.
-</p><!--l. 976--><p class="indent"> If the item is paid partially or in full when the transaction is entered, one can add payments to the
+</p><!--l. 972--><p class="indent"> If the item is paid partially or in full when the transaction is entered, one can add payments to the
payment section.
-</p><!--l. 979--><p class="indent"> All other payments can and should be entered under cash payment (below).
-</p><!--l. 981--><p class="indent"> The PO Number and Order Number fields are generally used to track associations with purchase orders
+</p><!--l. 975--><p class="indent"> All other payments can and should be entered under cash payment (below).
+</p><!--l. 977--><p class="indent"> The PO Number and Order Number fields are generally used to track associations with purchase orders
sent to vendors, etc. These fields can be helpful for adding misc. expenses to orders for reporting
purposes.
-</p><!--l. 985--><p class="indent"> The department drop-down box appears when one has created one or more departments. A
+</p><!--l. 981--><p class="indent"> The department drop-down box appears when one has created one or more departments. A
transaction is not required to be associated with a department, but one can use this feature for budget
tracking.
-</p><!--l. 989--><p class="indent"> With AP Transactions, there is no option for internal notes. All notes will appear on any printed version of
+</p><!--l. 985--><p class="indent"> With AP Transactions, there is no option for internal notes. All notes will appear on any printed version of
the transaction.
-</p><!--l. 992--><p class="indent"> Note: Printing a transaction does not post it. No data is committed until the invoice is posted.
-</p><!--l. 996--><p class="noindent">
+</p><!--l. 988--><p class="indent"> Note: Printing a transaction does not post it. No data is committed until the invoice is posted.
+</p><!--l. 992--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">6.4 </span> <a
id="x1-720006.4"></a>AP Invoices</h4>
-<!--l. 998--><p class="noindent">AP Invoices are used to enter in the receipt of goods and services. Goods and services are deemed entered
+<!--l. 994--><p class="noindent">AP Invoices are used to enter in the receipt of goods and services. Goods and services are deemed entered
into the inventory when they are invoiced.
-</p><!--l. 1002--><p class="indent"> This screen is reasonably similar to the AP Transaction Screen, though the part entry section is a bit
+</p><!--l. 998--><p class="indent"> This screen is reasonably similar to the AP Transaction Screen, though the part entry section is a bit
different.
-</p><!--l. 1005--><p class="indent"> The AP Invoice section has a capacity to separate internal notes from notes printed on the invoice. Note,
+</p><!--l. 1001--><p class="indent"> The AP Invoice section has a capacity to separate internal notes from notes printed on the invoice. Note,
however, that since these are received invoices, it is rare that one needs this ability.
-</p><!--l. 1009--><p class="indent"> Note that Ledger-SMB can search for partial part numbers or descriptions.
-</p><!--l. 1011--><p class="indent"> Also if you have a group you can use this to select the part.
-</p><!--l. 1013--><p class="indent"> To remove a line item from an invoice or order, delete the partnumber and click update.
-</p><!--l. 1017--><p class="noindent">
+</p><!--l. 1005--><p class="indent"> Note that Ledger-SMB can search for partial part numbers or descriptions.
+</p><!--l. 1007--><p class="indent"> Also if you have a group you can use this to select the part.
+</p><!--l. 1009--><p class="indent"> To remove a line item from an invoice or order, delete the partnumber and click update.
+</p><!--l. 1013--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">6.4.1 </span> <a
id="x1-730006.4.1"></a>Correcting an AP Invoice</h5>
-<!--l. 1019--><p class="noindent">If an invoice is entered improperly, the methods used to correct it will vary depending on whether
+<!--l. 1015--><p class="noindent">If an invoice is entered improperly, the methods used to correct it will vary depending on whether
transaction reversal is enforced or not. If transaction reversal is not enforced, one can simply correct the
invoice or transaction and repost. Note, however, that this violates generally accepted accounting
principles.
-</p><!--l. 1025--><p class="indent"> If transaction reversal is in effect, one needs to create a duplicate invoice with exactly opposite values
+</p><!--l. 1021--><p class="indent"> If transaction reversal is in effect, one needs to create a duplicate invoice with exactly opposite values
entered. If one part was listed as received, then one should enter a negative one for the quantity. Then one
can enter the invoice number as the same as the old one. Add an R to the end to show that it is a reversing
transaction. Once this is posted, one can enter the invoice correctly.
-</p><!--l. 1033--><p class="noindent">
+</p><!--l. 1029--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">6.5 </span> <a
id="x1-740006.5"></a>Cash payment And Check Printing</h4>
-<!--l. 1035--><p class="noindent">It is a bad idea to repost invoices/transactions just to enter a payment. The Cash->Payment window allows
+<!--l. 1031--><p class="noindent">It is a bad idea to repost invoices/transactions just to enter a payment. The Cash->Payment window allows
one to enter payments against AP invoices or transactions.
-</p><!--l. 1039--><p class="indent"> The printing capability can be used to print checks. The default template is NEBS 9085, though you can
+</p><!--l. 1035--><p class="indent"> The printing capability can be used to print checks. The default template is NEBS 9085, though you can
use 9082 as well (as Quickbooks does).
-</p><!--l. 1042--><p class="indent"> The source field is used to store an identifying number of the source document, such as the check
+</p><!--l. 1038--><p class="indent"> The source field is used to store an identifying number of the source document, such as the check
number. One must select the item to have it paid, and then enter the amount. One can then print a
check.
-</p><!--l. 1047--><p class="noindent">
+</p><!--l. 1043--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">6.5.1 </span> <a
id="x1-750006.5.1"></a>Rapid Payment Entry Screen</h5>
-<!--l. 1049--><p class="noindent">One can also use the rapid payment entry screen to print multiple checks. However, this does not allow you
+<!--l. 1045--><p class="noindent">One can also use the rapid payment entry screen to print multiple checks. However, this does not allow you
to print the multiple checks to the screen as a separate document is created for each check. In this event, one
must print directly to a printer as postscript.
-</p><!--l. 1055--><p class="noindent">
+</p><!--l. 1051--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">6.6 </span> <a
id="x1-760006.6"></a>Transaction/Invoice Reporting</h4>
-<!--l. 1058--><p class="noindent">
+<!--l. 1054--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">6.6.1 </span> <a
id="x1-770006.6.1"></a>Transactions Report</h5>
-<!--l. 1060--><p class="noindent">This report is designed to help you locate AP transactions based on various criteria. One can
+<!--l. 1056--><p class="noindent">This report is designed to help you locate AP transactions based on various criteria. One can
search by vendor, invoice number, department, and the like. One can even search by the shipping
method.
-</p><!--l. 1064--><p class="indent"> The summary button will show what was placed where, while the details button will show all debits and
+</p><!--l. 1060--><p class="indent"> The summary button will show what was placed where, while the details button will show all debits and
credits associated with the transaction.
-</p><!--l. 1067--><p class="indent"> To view the invoice, click on the invoice number. In the detail view, to view the account transactions as a
+</p><!--l. 1063--><p class="indent"> To view the invoice, click on the invoice number. In the detail view, to view the account transactions as a
whole, click on the account number.
-</p><!--l. 1071--><p class="indent"> Open invoices are ones not fully paid off, while closed invoices are those that have been
+</p><!--l. 1067--><p class="indent"> Open invoices are ones not fully paid off, while closed invoices are those that have been
paid.
-</p><!--l. 1075--><p class="noindent">
+</p><!--l. 1071--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">6.6.2 </span> <a
id="x1-780006.6.2"></a>Outstanding Report</h5>
-<!--l. 1077--><p class="noindent">The outstanding report is designed to help you locate AP transactions that are not paid yet. The
+<!--l. 1073--><p class="noindent">The outstanding report is designed to help you locate AP transactions that are not paid yet. The
ID field is mostly useful for locating the specific database record if a duplicate invoice number
exists.
-</p><!--l. 1082--><p class="noindent">
+</p><!--l. 1078--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">6.6.3 </span> <a
id="x1-790006.6.3"></a>AP Aging Report</h5>
-<!--l. 1084--><p class="noindent">This report can tell you how many invoices are past due and by how much.
-</p><!--l. 1087--><p class="indent"> A summary report just shows vendors while a detail report shows individual invoices.
-</p><!--l. 1091--><p class="noindent">
+<!--l. 1080--><p class="noindent">This report can tell you how many invoices are past due and by how much.
+</p><!--l. 1083--><p class="indent"> A summary report just shows vendors while a detail report shows individual invoices.
+</p><!--l. 1087--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">6.6.4 </span> <a
id="x1-800006.6.4"></a>Tax Paid and Non-taxable Report</h5>
-<!--l. 1093--><p class="noindent">These reports have known issues. It is better to use the GL reports and filter accordingly.
-</p><!--l. 1096--><p class="noindent">
+<!--l. 1089--><p class="noindent">These reports have known issues. It is better to use the GL reports and filter accordingly.
+</p><!--l. 1092--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">6.7 </span> <a
id="x1-810006.7"></a>Vendor Reporting</h4>
-<!--l. 1099--><p class="noindent">
+<!--l. 1095--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">6.7.1 </span> <a
id="x1-820006.7.1"></a>Vendor Search</h5>
-<!--l. 1101--><p class="noindent">The Vendor Search screen can be used to locate vendors or AP transactions associated with those
+<!--l. 1097--><p class="noindent">The Vendor Search screen can be used to locate vendors or AP transactions associated with those
vendors.
-</p><!--l. 1104--><p class="indent"> The basic types of reports are:
-</p><!--l. 1106--><p class="indent">
+</p><!--l. 1100--><p class="indent"> The basic types of reports are:
+</p><!--l. 1102--><p class="indent">
</p><dl class="description"><dt class="description">
<span
class="pplb8t-">All</span> </dt><dd
@@ -1698,151 +1697,151 @@
class="pplb8t-">Orphaned</span> </dt><dd
class="description">Lists those vendors who do not have transactions associated with them. These vendors
can be deleted.</dd></dl>
-<!--l. 1114--><p class="noindent">One can include purchase orders, Requests for Quotations, AP invoices, and AP transactions on this report as
+<!--l. 1110--><p class="noindent">One can include purchase orders, Requests for Quotations, AP invoices, and AP transactions on this report as
well if they occur between the from and to dates.
-</p><!--l. 1119--><p class="noindent">
+</p><!--l. 1115--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">6.7.2 </span> <a
id="x1-830006.7.2"></a>Vendor History</h5>
-<!--l. 1121--><p class="noindent">This report can be used to obtain information about the past goods and services ordered or received from
+<!--l. 1117--><p class="noindent">This report can be used to obtain information about the past goods and services ordered or received from
vendors. One can find quantities, partnumber, and sell prices on this report. This facility can be used to
search RFQ’s, Purchase Orders, and AP Invoices.
-</p><!--l. 1127--><p class="noindent">
+</p><!--l. 1123--><p class="noindent">
</p>
<h3 class="sectionHead"><span class="titlemark">7 </span> <a
id="x1-840007"></a>AR</h3>
-<!--l. 1130--><p class="noindent">
+<!--l. 1126--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">7.1 </span> <a
id="x1-850007.1"></a>Customers</h4>
-<!--l. 1132--><p class="noindent">Customers are entered in using the AR->Customers->Add Customer menu.
-</p><!--l. 1135--><p class="indent"> The salesperson is autopopulated with the current user who is logged in. Otherwise, it looks fairly similar
+<!--l. 1128--><p class="noindent">Customers are entered in using the AR->Customers->Add Customer menu.
+</p><!--l. 1131--><p class="indent"> The salesperson is autopopulated with the current user who is logged in. Otherwise, it looks fairly similar
to the Vendor input screen. Customers, like vendors can be assigned languages, but it is more important to
do so because invoices will be printed and sent to them.
-</p><!--l. 1140--><p class="indent"> The credit limit field can be used to assign an amount that one is willing to do for a customer on
+</p><!--l. 1136--><p class="indent"> The credit limit field can be used to assign an amount that one is willing to do for a customer on
credit.
-</p><!--l. 1144--><p class="noindent">
+</p><!--l. 1140--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">7.1.1 </span> <a
id="x1-860007.1.1"></a>Customer Price Matrix</h5>
-<!--l. 1146--><p class="noindent">The price list button can be used to enter specific discounts to the customer, and groups of customers can be
+<!--l. 1142--><p class="noindent">The price list button can be used to enter specific discounts to the customer, and groups of customers can be
assigned a pricegroup for the purpose of offering specific discounts on specific parts to the customer. Such
discounts can be temporary or permanent.
-</p><!--l. 1152--><p class="noindent">
+</p><!--l. 1148--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">7.2 </span> <a
id="x1-870007.2"></a>AR Transactions</h4>
-<!--l. 1154--><p class="noindent">AR Transactions are where one can add moneys owed the business by customers. One can associate these
+<!--l. 1150--><p class="noindent">AR Transactions are where one can add moneys owed the business by customers. One can associate these
transactions with income accounts, and add payments if the item is paid when the invoice is
issued.
-</p><!--l. 1158--><p class="indent"> The PO number field is used to track the PO that the customer sent. This makes it easier to find items
+</p><!--l. 1154--><p class="indent"> The PO number field is used to track the PO that the customer sent. This makes it easier to find items
when a customer is asking for clarification on a bill, for example.
-</p><!--l. 1163--><p class="noindent">
+</p><!--l. 1159--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">7.3 </span> <a
id="x1-880007.3"></a>AR Invoices</h4>
-<!--l. 1165--><p class="noindent">AR Invoices are designed to provide for the delivery of goods and services to customers. One would
+<!--l. 1161--><p class="noindent">AR Invoices are designed to provide for the delivery of goods and services to customers. One would
normally issue these invoices at the time when the everything has been done that is necessary to get paid by
the customer.
-</p><!--l. 1170--><p class="indent"> As with AP invoices, one can search for matches to partial part numbers and descriptions, and enter
+</p><!--l. 1166--><p class="indent"> As with AP invoices, one can search for matches to partial part numbers and descriptions, and enter
initial payments at this screen.
-</p><!--l. 1174--><p class="noindent">
+</p><!--l. 1170--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">7.4 </span> <a
id="x1-890007.4"></a>Cash Receipt</h4>
-<!--l. 1176--><p class="noindent">The Cash->Receipt screen allows you to accept prepayments from customers or pay single or multiple
+<!--l. 1172--><p class="noindent">The Cash->Receipt screen allows you to accept prepayments from customers or pay single or multiple
invoices after they have been posted. One can print a receipt, however the current templates seem to be
based on check printing templates and so are unsuitable for this purpose. This presents a great opportunity
for improvement.
-</p><!--l. 1183--><p class="noindent">
+</p><!--l. 1179--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">7.4.1 </span> <a
id="x1-900007.4.1"></a>Cash Receipts for multiple customers</h5>
-<!--l. 1185--><p class="noindent">The cash->receipts screen allows you to accept payments on all open customer invoices of all
+<!--l. 1181--><p class="noindent">The cash->receipts screen allows you to accept payments on all open customer invoices of all
customers at once. One could print (directly to a printer only) all receipts to be sent out if this was
desired.
-</p><!--l. 1191--><p class="noindent">
+</p><!--l. 1187--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">7.5 </span> <a
id="x1-910007.5"></a>AR Transaction Reporting</h4>
-<!--l. 1193--><p class="noindent">The AR Outstanding report is almost identical to the AP Outstanding report and is not covered in any detail
+<!--l. 1189--><p class="noindent">The AR Outstanding report is almost identical to the AP Outstanding report and is not covered in any detail
in this document.
-</p><!--l. 1197--><p class="noindent">
+</p><!--l. 1193--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">7.5.1 </span> <a
id="x1-920007.5.1"></a>AR Transactions Report</h5>
-<!--l. 1199--><p class="noindent">This is almost identical to the AP Transactions Report.
-</p><!--l. 1201--><p class="indent"> If a customer’s PO has been associated with this transaction, one can search under this field as
+<!--l. 1195--><p class="noindent">This is almost identical to the AP Transactions Report.
+</p><!--l. 1197--><p class="indent"> If a customer’s PO has been associated with this transaction, one can search under this field as
well.
-</p><!--l. 1205--><p class="noindent">
+</p><!--l. 1201--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">7.5.2 </span> <a
id="x1-930007.5.2"></a>AR Aging Report</h5>
-<!--l. 1207--><p class="noindent">This report is almost identical to the AP Aging report, with the exception that one can print up statements for
+<!--l. 1203--><p class="noindent">This report is almost identical to the AP Aging report, with the exception that one can print up statements for
customer accounts that are overdue. One more application is to calculate interest based on balance owed so
that these can be entered as AR transactions associated with the customer.
-</p><!--l. 1214--><p class="noindent">
+</p><!--l. 1210--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">7.6 </span> <a
id="x1-940007.6"></a>Customer Reporting</h4>
-<!--l. 1216--><p class="noindent">These reports are almost identical to the AP Vendor reports and are not discussed in these notes.
-</p><!--l. 1220--><p class="noindent">
+<!--l. 1212--><p class="noindent">These reports are almost identical to the AP Vendor reports and are not discussed in these notes.
+</p><!--l. 1216--><p class="noindent">
</p>
<h3 class="sectionHead"><span class="titlemark">8 </span> <a
id="x1-950008"></a>Projects</h3>
-<!--l. 1223--><p class="noindent">
+<!--l. 1219--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">8.1 </span> <a
id="x1-960008.1"></a>Project Basics</h4>
-<!--l. 1225--><p class="noindent">A project is a logical collection of AR and AP transactions, orders, and the like that allow one to better
+<!--l. 1221--><p class="noindent">A project is a logical collection of AR and AP transactions, orders, and the like that allow one to better
manage specific service or product offerings. Ledger-SMB does not offer comprehensive project management
capabilities, and projects are only used here as they relate to accounting.
-</p><!--l. 1230--><p class="indent"> One can also add translated descriptions to the project names as well.
-</p><!--l. 1233--><p class="noindent">
+</p><!--l. 1226--><p class="indent"> One can also add translated descriptions to the project names as well.
+</p><!--l. 1229--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">8.2 </span> <a
id="x1-970008.2"></a>Timecards</h4>
-<!--l. 1235--><p class="noindent">Timecards allow one to track time entered on specific services. These can then be used to generate invoices
+<!--l. 1231--><p class="noindent">Timecards allow one to track time entered on specific services. These can then be used to generate invoices
for the time entered.
-</p><!--l. 1238--><p class="indent"> The non-chargeable is the number of hours that are not billed on the invoice.
-</p><!--l. 1241--><p class="indent"> One can then generate invoices based on this information.
-</p><!--l. 1243--><p class="indent"> The project field is not optional.
-</p><!--l. 1246--><p class="noindent">
+</p><!--l. 1234--><p class="indent"> The non-chargeable is the number of hours that are not billed on the invoice.
+</p><!--l. 1237--><p class="indent"> One can then generate invoices based on this information.
+</p><!--l. 1239--><p class="indent"> The project field is not optional.
+</p><!--l. 1242--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">8.3 </span> <a
id="x1-980008.3"></a>Projects and Invoices</h4>
-<!--l. 1248--><p class="noindent">One can select the project id for line items of both AR and AP invoices. These will then be tracked against the
+<!--l. 1244--><p class="noindent">One can select the project id for line items of both AR and AP invoices. These will then be tracked against the
project itself.
-</p><!--l. 1252--><p class="noindent">
+</p><!--l. 1248--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">8.4 </span> <a
id="x1-990008.4"></a>Reporting</h4>
-<!--l. 1255--><p class="noindent">
+<!--l. 1251--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">8.4.1 </span> <a
id="x1-1000008.4.1"></a>Timecard Reporting</h5>
-<!--l. 1257--><p class="noindent">The Timecard Report allows one to search for timecards associated with one or more projects. One can then
+<!--l. 1253--><p class="noindent">The Timecard Report allows one to search for timecards associated with one or more projects. One can then
use the total time in issuing invoices (this is not automated yet).
-</p><!--l. 1262--><p class="noindent">
+</p><!--l. 1258--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">8.4.2 </span> <a
id="x1-1010008.4.2"></a>Project Transaction Reporting</h5>
-<!--l. 1264--><p class="noindent">The Standard or GIFI options can be used to create different reports (for example, for Canadian Tax reporting
+<!--l. 1260--><p class="noindent">The Standard or GIFI options can be used to create different reports (for example, for Canadian Tax reporting
purposes).
-</p><!--l. 1267--><p class="indent"> This report brings up a summary that looks sort of like a chart of accounts. Of one clicks on the account
+</p><!--l. 1263--><p class="indent"> This report brings up a summary that looks sort of like a chart of accounts. Of one clicks on the account
numbers, one can see the transactions associated with the project.
-</p><!--l. 1272--><p class="noindent">
+</p><!--l. 1268--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">8.4.3 </span> <a
id="x1-1020008.4.3"></a>List of Projects</h5>
-<!--l. 1274--><p class="noindent">This provides a simple way of searching for projects to edit or modify.
-</p><!--l. 1277--><p class="noindent">
+<!--l. 1270--><p class="noindent">This provides a simple way of searching for projects to edit or modify.
+</p><!--l. 1273--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">8.5 </span> <a
id="x1-1030008.5"></a>Possibilities for Using Projects</h4>
@@ -1850,53 +1849,53 @@
<li class="itemize">One can use them similar to departments for tracking work done for a variety of customers.
</li>
<li class="itemize">One can use them for customer-specific projects, such as this training.</li></ul>
-<!--l. 1285--><p class="noindent">
+<!--l. 1281--><p class="noindent">
</p>
<h3 class="sectionHead"><span class="titlemark">9 </span> <a
id="x1-1040009"></a>Quotations and Order Management</h3>
-<!--l. 1287--><p class="noindent">This unit will introduce the business processes that Ledger-SMB allows. These processes are designed to
+<!--l. 1283--><p class="noindent">This unit will introduce the business processes that Ledger-SMB allows. These processes are designed to
allow various types of businesses to manage their orders and allow for rudimentary customer
relationship management processes to be built around this software. In this section, we will
introduce the work flow options that many businesses may use in their day-to-day use of the
software.
-</p><!--l. 1295--><p class="noindent">
+</p><!--l. 1291--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">9.1 </span> <a
id="x1-1050009.1"></a>Sales Orders</h4>
-<!--l. 1297--><p class="noindent">Sales orders represent orders from customers that have not been delivered or shipped yet. These orders can
+<!--l. 1293--><p class="noindent">Sales orders represent orders from customers that have not been delivered or shipped yet. These orders can
be for work in the future, for back ordered products, or work in progress. A sales order can be generated
form an AR invoice or from a quotation automatically.
-</p><!--l. 1303--><p class="noindent">
+</p><!--l. 1299--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">9.2 </span> <a
id="x1-1060009.2"></a>Quotations</h4>
-<!--l. 1305--><p class="noindent">Quotations are offers made to a customer but to which the customer has not committed to the work.
+<!--l. 1301--><p class="noindent">Quotations are offers made to a customer but to which the customer has not committed to the work.
Quotations can be created from Sales orders or AR Invoice automatically.
-</p><!--l. 1310--><p class="noindent">
+</p><!--l. 1306--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">9.3 </span> <a
id="x1-1070009.3"></a>Shipping</h4>
-<!--l. 1312--><p class="noindent">The Shipping module (Shipping->Shipping) allows one to ship portions or entireties of existing sales orders,
+<!--l. 1308--><p class="noindent">The Shipping module (Shipping->Shipping) allows one to ship portions or entireties of existing sales orders,
printing pick lists and packing slips.
-</p><!--l. 1316--><p class="indent"> One can then generate invoices for those parts that were shipped.
-</p><!--l. 1318--><p class="indent"> In general, one will be more likely to use these features if they have multiple warehouses that they ship
+</p><!--l. 1312--><p class="indent"> One can then generate invoices for those parts that were shipped.
+</p><!--l. 1314--><p class="indent"> In general, one will be more likely to use these features if they have multiple warehouses that they ship
from. More likely most customers will just generate invoices from orders.
-</p><!--l. 1323--><p class="noindent">
+</p><!--l. 1319--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">9.4 </span> <a
id="x1-1080009.4"></a>AR Work Flow</h4>
-<!--l. 1326--><p class="noindent">
+<!--l. 1322--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">9.4.1 </span> <a
id="x1-1090009.4.1"></a>Service Example</h5>
-<!--l. 1328--><p class="noindent">A customer contacts your firm and asks for a quote on some services. Your company would create a
+<!--l. 1324--><p class="noindent">A customer contacts your firm and asks for a quote on some services. Your company would create a
quotation for the job and email it to the customer or print it and mail it. Once the customer agrees to pay, one
creates a sales order from the quotation.
-</p><!--l. 1333--><p class="indent"> When the work is completed, the sales order is converted into a sales invoice and this is presented to the
+</p><!--l. 1329--><p class="indent"> When the work is completed, the sales order is converted into a sales invoice and this is presented to the
customer as a bill.
-</p><!--l. 1336--><p class="indent"> Note that in some cases, this procedure may be shortened. If the customer places an order without
+</p><!--l. 1332--><p class="indent"> Note that in some cases, this procedure may be shortened. If the customer places an order without
asking for a quotation and is offered a verbal quote, then one might merely prepare the sales
order.
</p>
@@ -1920,12 +1919,12 @@
</td></tr></table></div><hr class="endfigure" />
<h5 class="subsubsectionHead"><span class="titlemark">9.4.2 </span> <a
id="x1-1100009.4.2"></a>Single Warehouse Example</h5>
-<!--l. 1354--><p class="noindent">A customer contacts your firm and asks for a quotation for shipping a part. You would create the quotation
+<!--l. 1350--><p class="noindent">A customer contacts your firm and asks for a quotation for shipping a part. You would create the quotation
and when you get confirmation, convert it to an order. Once the parts are in place you could go to shipping
and ship the part.
-</p><!--l. 1359--><p class="indent"> The billing department can then generate the invoice from the sales order based on what merchandise has
+</p><!--l. 1355--><p class="indent"> The billing department can then generate the invoice from the sales order based on what merchandise has
been shipped and mail it to the customer.
-</p><!--l. 1363--><p class="indent"> Note that this requires that you have the part in your inventory.
+</p><!--l. 1359--><p class="indent"> Note that this requires that you have the part in your inventory.
</p>
<hr class="figure" /><div class="figure"
><table class="figure"><tr class="figure"><td class="figure"
@@ -1947,11 +1946,11 @@
</td></tr></table></div><hr class="endfigure" />
<h5 class="subsubsectionHead"><span class="titlemark">9.4.3 </span> <a
id="x1-1110009.4.3"></a>Multiple Warehouse Example</h5>
-<!--l. 1379--><p class="noindent">A customer contacts your firm and asks for a quotation for a number of different parts. You would create a
+<!--l. 1375--><p class="noindent">A customer contacts your firm and asks for a quotation for a number of different parts. You would create a
quotation and when you get confirmation, convert it to a sales order. When you go to ship the item, you
would select the warehouse in the drop-down menu, and select the parts to ship. One would repeat with
other warehouses until the entire order is shipped.
-</p><!--l. 1386--><p class="indent"> Then the billing department would go to the sales order and generate the invoice. It would then be
+</p><!--l. 1382--><p class="indent"> Then the billing department would go to the sales order and generate the invoice. It would then be
mailed to the customer.
</p>
<hr class="figure" /><div class="figure"
@@ -1974,31 +1973,31 @@
</td></tr></table></div><hr class="endfigure" />
<h4 class="subsectionHead"><span class="titlemark">9.5 </span> <a
id="x1-1120009.5"></a>Requests for Quotation (RFQ)</h4>
-<!--l. 1403--><p class="noindent">A request for quotation would be a formal document one might submit to a vendor to ask for a quote
+<!--l. 1399--><p class="noindent">A request for quotation would be a formal document one might submit to a vendor to ask for a quote
on a product or service they might offer. These can be generated from Purchase Orders or AP
Invoices.
-</p><!--l. 1408--><p class="noindent">
+</p><!--l. 1404--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">9.6 </span> <a
id="x1-1130009.6"></a>Purchase Orders</h4>
-<!--l. 1410--><p class="noindent">A purchase order is a confirmation that is issued to the vendor to order the product or service. Many
+<!--l. 1406--><p class="noindent">A purchase order is a confirmation that is issued to the vendor to order the product or service. Many
businesses will require a purchase order with certain terms in order to begin work on a product. These can be
generated from RFQ’s or AP Invoices.
-</p><!--l. 1416--><p class="noindent">
+</p><!--l. 1412--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">9.7 </span> <a
id="x1-1140009.7"></a>Receiving</h4>
-<!--l. 1418--><p class="noindent">The Shipping->Receiving screen allows you to track the parts received from an existing purchase order. Like
+<!--l. 1414--><p class="noindent">The Shipping->Receiving screen allows you to track the parts received from an existing purchase order. Like
shipping, it does not post an invoice but tracks the received parts in the order.
-</p><!--l. 1423--><p class="noindent">
+</p><!--l. 1419--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">9.8 </span> <a
id="x1-1150009.8"></a>AP Work Flow</h4>
-<!--l. 1426--><p class="noindent">
+<!--l. 1422--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">9.8.1 </span> <a
id="x1-1160009.8.1"></a>Bookkeeper entering the received items, order completed in full</h5>
-<!--l. 1428--><p class="noindent">Your company inquires about the price of a given good or service from another firm. You submit an RFQ to
+<!--l. 1424--><p class="noindent">Your company inquires about the price of a given good or service from another firm. You submit an RFQ to
the vendor, and finding that the price is reasonable, you convert it to an order, adjust the price to what they
have quoted, and save it. When the goods are delivered you convert the order into an AP invoice and post
it.
@@ -2023,7 +2022,7 @@
</td></tr></table></div><hr class="endfigure" />
<h5 class="subsubsectionHead"><span class="titlemark">9.8.2 </span> <a
id="x1-1170009.8.2"></a>Bookkeeper entering received items, order completed in part</h5>
-<!--l. 1448--><p class="noindent">Your company inquires about the price of a given good or service from another firm, You submit an RFQ to
+<!--l. 1444--><p class="noindent">Your company inquires about the price of a given good or service from another firm, You submit an RFQ to
the vendor, and finding that the price is acceptable, you convert it into an order, adjusting the price to what
they have quoted, and save it. When some of the goods are received, you open up the purchase order, enter
the number of parts received, convert that order into an invoice, and post it. Repeat until all parts are
@@ -2049,12 +2048,12 @@
</td></tr></table></div><hr class="endfigure" />
<h5 class="subsubsectionHead"><span class="titlemark">9.8.3 </span> <a
id="x1-1180009.8.3"></a>Receiving staff entering items</h5>
-<!--l. 1470--><p class="noindent">Your company inquires about the price of a given good or service from another firm, You submit an RFQ to
+<!--l. 1466--><p class="noindent">Your company inquires about the price of a given good or service from another firm, You submit an RFQ to
the vendor, and finding that the price is acceptable, you convert it into an order, adjusting the price to
what they have quoted, and save it. When some or all of the goods are received, the receiving
staff goes to Shipping-Receiving, locates the purchase order, and fills in the number of items
received.
-</p><!--l. 1477--><p class="indent"> The bookkeeper can then determine when all items have been received and post the invoice at that
+</p><!--l. 1473--><p class="indent"> The bookkeeper can then determine when all items have been received and post the invoice at that
time.
</p>
<hr class="figure" /><div class="figure"
@@ -2077,53 +2076,53 @@
</td></tr></table></div><hr class="endfigure" />
<h4 class="subsectionHead"><span class="titlemark">9.9 </span> <a
id="x1-1190009.9"></a>Generation and Consolidation</h4>
-<!--l. 1495--><p class="noindent">
+<!--l. 1491--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">9.9.1 </span> <a
id="x1-1200009.9.1"></a>Generation</h5>
-<!--l. 1497--><p class="noindent">The Generation screen allows you to generate Purchase Orders based on sales orders. One selects the sales
+<!--l. 1493--><p class="noindent">The Generation screen allows you to generate Purchase Orders based on sales orders. One selects the sales
orders one wants to use, and clicks "Generate Purchase Orders." Then one selects clicks on the parts to order,
adjusts the quantity if necessary, and clicks "Select Vendor." This process is repeated for every vendor
required. Then the Generate Orders button is clicked.
-</p><!--l. 1505--><p class="noindent">
+</p><!--l. 1501--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">9.9.2 </span> <a
id="x1-1210009.9.2"></a>Consolidation</h5>
-<!--l. 1507--><p class="noindent">One can consolidate sales and/or purchase orders using this screen. For the consolidation to work you must
+<!--l. 1503--><p class="noindent">One can consolidate sales and/or purchase orders using this screen. For the consolidation to work you must
have more than one order associated with the relevant customer or vendor.
-</p><!--l. 1512--><p class="noindent">
+</p><!--l. 1508--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">9.10 </span> <a
id="x1-1220009.10"></a>Reporting</h4>
-<!--l. 1514--><p class="noindent">The reporting functionality in the order management is largely limited to the ability to locate purchase
+<!--l. 1510--><p class="noindent">The reporting functionality in the order management is largely limited to the ability to locate purchase
orders, sales orders, RFQ’s, and quotations.
-</p><!--l. 1519--><p class="noindent">
+</p><!--l. 1515--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">9.11 </span> <a
id="x1-1230009.11"></a>Shipping Module: Transferring Inventory between Warehouses</h4>
-<!--l. 1521--><p class="noindent">One can transfer inventory between warehouses if necessary by using the Shipping->Transfer Inventory
+<!--l. 1517--><p class="noindent">One can transfer inventory between warehouses if necessary by using the Shipping->Transfer Inventory
screen.
-</p><!--l. 1525--><p class="noindent">
+</p><!--l. 1521--><p class="noindent">
</p>
<h3 class="sectionHead"><span class="titlemark">10 </span> <a
id="x1-12400010"></a>HR</h3>
-<!--l. 1527--><p class="noindent">The HR module is currently limited to tracking employees for and their start and end dates. It
+<!--l. 1523--><p class="noindent">The HR module is currently limited to tracking employees for and their start and end dates. It
has very little other functionality. One could build payroll systems that could integrate with it
however.
-</p><!--l. 1532--><p class="noindent">
+</p><!--l. 1528--><p class="noindent">
</p>
<h3 class="sectionHead"><span class="titlemark">11 </span> <a
id="x1-12500011"></a>POS</h3>
-<!--l. 1534--><p class="noindent">LedgerSMB 1.2 includes a number of components merged from Metatron Technology Consulting’s SL-POS.
+<!--l. 1530--><p class="noindent">LedgerSMB 1.2 includes a number of components merged from Metatron Technology Consulting’s SL-POS.
Although it is still not a perfect solution, it is greatly improved in both workflow and hardware support. It is
suitable for retail establishments at the moment.
-</p><!--l. 1538--><p class="noindent">
+</p><!--l. 1534--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">11.1 </span> <a
id="x1-12600011.1"></a>Sales Screen</h4>
-<!--l. 1540--><p class="noindent">The sales screen looks very much like a normal invoice entry screen with a few differences.
+<!--l. 1536--><p class="noindent">The sales screen looks very much like a normal invoice entry screen with a few differences.
</p>
<ul class="itemize1">
<li class="itemize">The discount text field is not available, nor is the unit field..
@@ -2136,7 +2135,7 @@
<li class="itemize">Part Groups appear at the bottom of the screen.
</li>
<li class="itemize">Alt-N moves the cursor to the next free payment line.</li></ul>
-<!--l. 1553--><p class="noindent">
+<!--l. 1549--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">11.2 </span> <a
id="x1-12700011.2"></a>Possibilities for Data Entry</h4>
@@ -2145,19 +2144,19 @@
</li>
<li class="itemize">One could use touch screens, though this would ideally require some custom stylesheets to
make it efficient.</li></ul>
-<!--l. 1562--><p class="noindent">
+<!--l. 1558--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">11.3 </span> <a
id="x1-12800011.3"></a>Hardware Support</h4>
-<!--l. 1564--><p class="noindent">As LedgerSMB is a web-based application, the web browser usually does not allow the page to write to
+<!--l. 1560--><p class="noindent">As LedgerSMB is a web-based application, the web browser usually does not allow the page to write to
arbitrary files. Therefore hardware support for pole displays, etc. is not readily possible from the application
itself. LedgerSMB gets around this limitation by using an additional set of network sockets from the server to
the client to control its hardware. This naturally requires that other software is also running on the
client.
-</p><!--l. 1571--><p class="indent"> Notes for specific types of hardware are as follows:
-</p><!--l. 1573--><p class="indent">
+</p><!--l. 1567--><p class="indent"> Notes for specific types of hardware are as follows:
+</p><!--l. 1569--><p class="indent">
</p><dl class="description"><dt class="description">
<span
class="pplb8t-">Touch</span> </dt><dd
@@ -2184,60 +2183,60 @@
class="pplb8t-">Barcode</span> </dt><dd
class="description">Scanners: Most customers use decoded barcode scanners through a keyboard wedge
interface. This allows them to scan items as if they were typing them on the keyboard.</dd></dl>
-<!--l. 1591--><p class="noindent">
+<!--l. 1587--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">11.4 </span> <a
id="x1-12900011.4"></a>Reports</h4>
-<!--l. 1594--><p class="noindent">
+<!--l. 1590--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">11.4.1 </span> <a
id="x1-13000011.4.1"></a>Open Invoices</h5>
-<!--l. 1596--><p class="noindent">The POS->Open screen allows one to find any POS receipts that are not entirely paid off.
-</p><!--l. 1600--><p class="noindent">
+<!--l. 1592--><p class="noindent">The POS->Open screen allows one to find any POS receipts that are not entirely paid off.
+</p><!--l. 1596--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">11.4.2 </span> <a
id="x1-13100011.4.2"></a>Receipts</h5>
-<!--l. 1602--><p class="noindent">The POS->Receipts screen allows one to bring up a basic record of the POS terminals. It is not sufficient for
+<!--l. 1598--><p class="noindent">The POS->Receipts screen allows one to bring up a basic record of the POS terminals. It is not sufficient for
closing the till, however, though it may help for reconciliation.
-</p><!--l. 1606--><p class="indent"> The till column is the last component or octet of the terminal’s IP address. Therefore it is a good idea to
+</p><!--l. 1602--><p class="indent"> The till column is the last component or octet of the terminal’s IP address. Therefore it is a good idea to
try to avoid having IP addresses where the last octet is the same.
-</p><!--l. 1610--><p class="indent"> All entries are grouped by date and source in this report.
-</p><!--l. 1613--><p class="noindent">
+</p><!--l. 1606--><p class="indent"> All entries are grouped by date and source in this report.
+</p><!--l. 1609--><p class="noindent">
</p>
<h3 class="sectionHead"><span class="titlemark">12 </span> <a
id="x1-13200012"></a>General Ledger</h3>
-<!--l. 1616--><p class="noindent">
+<!--l. 1612--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">12.1 </span> <a
id="x1-13300012.1"></a>GL Basics</h4>
-<!--l. 1618--><p class="noindent">The General Ledger is the heart of Ledger-SMB. Indeed, Ledger-SMB is designed to be as close as possible to
+<!--l. 1614--><p class="noindent">The General Ledger is the heart of Ledger-SMB. Indeed, Ledger-SMB is designed to be as close as possible to
a software equivalent of a paper-based accounting program (but with no difference between the General
Ledger and General Journal).
-</p><!--l. 1624--><p class="noindent">
+</p><!--l. 1620--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">12.1.1 </span> <a
id="x1-13400012.1.1"></a>Paper-based accounting systems and the GL</h5>
-<!--l. 1626--><p class="noindent">In order to understand the principle of the General Ledger, one must have a basic understanding of the
+<!--l. 1622--><p class="noindent">In order to understand the principle of the General Ledger, one must have a basic understanding of the
general process of bookkeeping using double-entry paper-based accounting systems.
-</p><!--l. 1630--><p class="indent"> Normally when a transaction would be recorded, it would first be recorded in the "General Journal"
+</p><!--l. 1626--><p class="indent"> Normally when a transaction would be recorded, it would first be recorded in the "General Journal"
which would contain detailed information about the transaction, notes, etc. Then the entries from the
General Journal would be transcribed to the General Ledger, where one could keep closer tabs on what was
going on in each account.
-</p><!--l. 1636--><p class="indent"> In the general journal, all transactions are listed chronologically with whatever commentary is deemed
+</p><!--l. 1632--><p class="indent"> In the general journal, all transactions are listed chronologically with whatever commentary is deemed
necessary, while in the general ledger each account has its own page and transactions are recorded in a
simple and terse manner. The General Journal is the first place the transaction is recorded and the General
Ledger is the last.
-</p><!--l. 1642--><p class="indent"> At the end of the accounting period, the GL transactions would be summarized into a trial balance
+</p><!--l. 1638--><p class="indent"> At the end of the accounting period, the GL transactions would be summarized into a trial balance
and this would be used for creating financial statements and closing the books at the end of the
year.
-</p><!--l. 1647--><p class="noindent">
+</p><!--l. 1643--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">12.1.2 </span> <a
id="x1-13500012.1.2"></a>Double Entry Examples on Paper</h5>
-<!--l. 1649--><p class="noindent">Let us say that John starts his business with an initial investment of $10,000.
-</p><!--l. 1652--><p class="indent"> This is recorded in the General Journal as follows (in this example, suppose it is page 1):
+<!--l. 1645--><p class="noindent">Let us say that John starts his business with an initial investment of $10,000.
+</p><!--l. 1648--><p class="indent"> This is recorded in the General Journal as follows (in this example, suppose it is page 1):
</p>
<div class="tabular"><table class="tabular"
cellspacing="0" cellpadding="0" rules="groups"
@@ -2295,7 +2294,7 @@
style="vertical-align:baseline;" id="TBL-4-7-"><td style="white-space:nowrap; text-align:left;" id="TBL-4-7-1"
class="td11"> </td> </tr></table>
</div>
-<!--l. 1692--><p class="indent"> This would then be transcribed into two pages of the General Ledger. The first page might be the
+<!--l. 1688--><p class="indent"> This would then be transcribed into two pages of the General Ledger. The first page might be the
Checking Account page:
</p>
<div class="tabular"><table class="tabular"
@@ -2335,7 +2334,7 @@
style="vertical-align:baseline;" id="TBL-5-3-"><td style="white-space:nowrap; text-align:left;" id="TBL-5-3-1"
class="td11"> </td> </tr></table>
</div>
-<!--l. 1719--><p class="indent"> On the John Doe Capital page, we would add a similar entry:
+<!--l. 1715--><p class="indent"> On the John Doe Capital page, we would add a similar entry:
</p>
@@ -2376,29 +2375,29 @@
style="vertical-align:baseline;" id="TBL-6-3-"><td style="white-space:nowrap; text-align:left;" id="TBL-6-3-1"
class="td11"> </td> </tr></table>
</div>
-<!--l. 1746--><p class="noindent">
+<!--l. 1742--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">12.1.3 </span> <a
id="x1-13600012.1.3"></a>The GL in Ledger-SMB</h5>
-<!--l. 1748--><p class="noindent">The paper-based accounting procedure works well when one is stuck with paper recording requirements but
+<!--l. 1744--><p class="noindent">The paper-based accounting procedure works well when one is stuck with paper recording requirements but
it has one serious deficiency— all of this transcribing creates an opportunity for errors.
-</p><!--l. 1752--><p class="indent"> Relational databases relieve the need for such transcription as it is possible to store everything
+</p><!--l. 1748--><p class="indent"> Relational databases relieve the need for such transcription as it is possible to store everything
physically in a way similar to the way a General Journal is used in the paper-based systems and then
present the same information in ways which are more closely related to the General Ledger
book.
-</p><!--l. 1758--><p class="indent"> This is the exact way that the General Ledger is used in Ledger-SMB. The actual data is entered and
+</p><!--l. 1754--><p class="indent"> This is the exact way that the General Ledger is used in Ledger-SMB. The actual data is entered and
stored as if it was a general journal, and then the data can be presented in any number of different
ways.
-</p><!--l. 1762--><p class="indent"> All modules of Ledger-SMB that involve COA accounts store their data in the General Ledger (it is a little
+</p><!--l. 1758--><p class="indent"> All modules of Ledger-SMB that involve COA accounts store their data in the General Ledger (it is a little
more complex than this but this is very close to the actual mechanism).
-</p><!--l. 1767--><p class="noindent">
+</p><!--l. 1763--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">12.2 </span> <a
id="x1-13700012.2"></a>Cash Transfer</h4>
-<!--l. 1769--><p class="noindent">The simplest form of GL entry in Ledger-SMB is the Cash->Transfer screen. This screen shows two
+<!--l. 1765--><p class="noindent">The simplest form of GL entry in Ledger-SMB is the Cash->Transfer screen. This screen shows two
transaction lines, and fields for reference, department, description, and notes.
-</p><!--l. 1773--><p class="indent"> The field descriptions are as follows:
-</p><!--l. 1775--><p class="indent">
+</p><!--l. 1769--><p class="indent"> The field descriptions are as follows:
+</p><!--l. 1771--><p class="indent">
</p><dl class="description"><dt class="description">
<span
class="pplb8t-">Reference</span> </dt><dd
@@ -2440,29 +2439,29 @@
<span
class="pplb8t-">Project</span> </dt><dd
class="description">allows you to assign this line to a project.</dd></dl>
-<!--l. 1788--><p class="noindent">The credit and debit options seem to be the opposite of what one would think of concerning one’s bank account.
+<!--l. 1784--><p class="noindent">The credit and debit options seem to be the opposite of what one would think of concerning one’s bank account.
The reason is that your bank statement is done from the bank’s point of view. Your bank account balance is
an asset to you and therefor you show it as having a debit balance, but to the bank it is money they owe you
and so they show it as having a credit balance.
-</p><!--l. 1795--><p class="indent"> Note that in this screen, when an item is updated, it will reduce the number of lines to those already filled
+</p><!--l. 1791--><p class="indent"> Note that in this screen, when an item is updated, it will reduce the number of lines to those already filled
in plus an extra line for the new line in the data entry.
-</p><!--l. 1800--><p class="noindent">
+</p><!--l. 1796--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">12.3 </span> <a
id="x1-13800012.3"></a>GL Transactions</h4>
-<!--l. 1802--><p class="noindent">The GL Transaction screen (General Ledger->Add Transaction) is identical to the Cash Transfer screen with
+<!--l. 1798--><p class="noindent">The GL Transaction screen (General Ledger->Add Transaction) is identical to the Cash Transfer screen with
the exception that it starts with nine lines instead of two. Otherwise, they are identical.
-</p><!--l. 1806--><p class="indent"> Again, one must be careful with debits and credits. Often it is easy to get confused. It is generally worth
+</p><!--l. 1802--><p class="indent"> Again, one must be careful with debits and credits. Often it is easy to get confused. It is generally worth
while to go back to the principle that one tracks them with regard to their impact on the equity accounts. So
expenses are credits because they debit the equity accounts, and income is a debit because it credits the
retained earning equity account.
-</p><!--l. 1813--><p class="noindent">
+</p><!--l. 1809--><p class="noindent">
</p>
<h4 class="subsectionHead"><span class="titlemark">12.4 </span> <a
id="x1-13900012.4"></a>Payroll as a GL transaction</h4>
-<!--l. 1815--><p class="noindent">Currently payroll must be done as a GL transaction. The attempts to create a payroll system that would ship
+<!--l. 1811--><p class="noindent">Currently payroll must be done as a GL transaction. The attempts to create a payroll system that would ship
with LSMB have largely stalled.
-</p><!--l. 1818--><p class="indent"> Most customers running their businesses will have an idea of how to do this.
+</p><!--l. 1814--><p class="indent"> Most customers running their businesses will have an idea of how to do this.
</p>
<hr class="figure" /><div class="figure"
><table class="figure"><tr class="figure"><td class="figure"
@@ -2537,22 +2536,22 @@
</td></tr></table></div><hr class="endfigure" />
<h4 class="subsectionHead"><span class="titlemark">12.5 </span> <a
id="x1-14000012.5"></a>Reconciliation</h4>
-<!--l. 1865--><p class="noindent">To reconcile an account (say, when one would get a checking account statement), one would
+<!--l. 1861--><p class="noindent">To reconcile an account (say, when one would get a checking account statement), one would
go to cash/reconciliation, and check off the items that have cleared. One can then attempt to
determine where any errors lie by comparing the total on the statement with the total that LSMB
generates.
-</p><!--l. 1871--><p class="indent"> This can be done for other accounts too, such as petty
+</p><!--l. 1867--><p class="indent"> This can be done for other accounts too, such as petty
cash.<span class="footnote-mark"><a
href="LedgerSMB-manual3.html#fn2x0"><sup class="textsuperscript">2</sup></a></span><a
id="x1-140001f2"></a>
</p>
<h4 class="subsectionHead"><span class="titlemark">12.6 </span> <a
id="x1-14100012.6"></a>Reports</h4>
-<!--l. 1880--><p class="noindent">The most flexible report in Ledger-SMB is the GL report because it has access to the entire set of financial
+<!--l. 1876--><p class="noindent">The most flexible report in Ledger-SMB is the GL report because it has access to the entire set of financial
transactions of a business. Every invoice posted, payment made or received, etc. can be located
here.
-</p><!--l. 1885--><p class="indent"> The search criteria include:
-</p><!--l. 1887--><p class="indent">
+</p><!--l. 1881--><p class="indent"> The search criteria include:
+</p><!--l. 1883--><p class="indent">
</p><dl class="description"><dt class="description">
<span
class="pplb8t-">Reference</span> </dt><dd
@@ -2579,118 +2578,118 @@
<span
class="pplb8t-">Description</span> </dt><dd
class="description">can be used to filter by GL description or by customer/vendor name.</dd></dl>
-<!--l. 1902--><p class="noindent">The actual format of the report looks more like what one would expect in a paper accounting system’s general
+<!--l. 1898--><p class="noindent">The actual format of the report looks more like what one would expect in a paper accounting system’s general
journal than a general ledger per se. A presentation of the data that is more like the paper general ledger is
found in the Chart of Accounts report.
-</p><!--l. 1908--><p class="noindent">
+</p><!--l. 1904--><p class="noindent">
</p>
<h5 class="subsubsectionHead"><span class="titlemark">12.6.1 </span> <a
id="x1-14200012.6.1"></a>GL as access to almost everything else</h5>
-<!--l. 1910--><p class="noindent">The GL reports can be used to do all manner of things. One can determine, for example, which AP invoice or
+<!--l. 1906--><p class="noindent">The GL reports can be used to do all manner of things. One can determine, for example, which AP invoice or
transaction was paid with a certain check number or which invoice by a specific customer was paid by a
specific check number.
-</p><!--l. 1916--><p class="noindent">
+</p><!--l. 1912--><p class="noindent">
</p>
<h3 class="sectionHead"><span class="titlemark">13 </span> <a
id="x1-14300013"></a>Recurring Transactions</h3>
-<!--l. 1918--><p class="noindent">Any transaction or invoice may be repeated a number of times in regular intervals. To schedule any GL, AR,
+<!--l. 1914--><p class="noindent">Any transaction or invoice may be repeated a number of times in regular intervals. To schedule any GL, AR,
or AP transaction or invoice, click the schedule button.
-</p><!--l. 1922--><p class="indent"> In general the reference number should be left blank as this will force Ledger-SMB to create a new invoice
+</p><!--l. 1918--><p class="indent"> In general the reference number should be left blank as this will force Ledger-SMB to create a new invoice
or transaction number for each iteration. The rest of the options are self-explanatory. Note that a blank
number if iterations will result in no recurrences of the transaction.
-</p><!--l. 1928--><p class="indent"> To process the recurring transactions, click on the Recurring Transactions option on the main menu select
+</p><!--l. 1924--><p class="indent"> To process the recurring transactions, click on the Recurring Transactions option on the main menu select
the ones you want to process and click "Process Transactions."
-</p><!--l. 1933--><p class="noindent">
+</p><!--l. 1929--><p class="noindent">
</p>
<h3 class="sectionHead"><span class="titlemark">14 </span> <a
id="x1-14400014"></a>Financial Statements and Reports</h3>
-<!--l. 1935--><p class="noindent">Financial statements and reports are a very important part of any accounting system. Accountants and
+<!--l. 1931--><p class="noindent">Financial statements and reports are a very important part of any accounting system. Accountants and
business people rely on these reports to determine the financial soundness of the business and its prospects
@@ Diff output truncated at 100000 characters. @@
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